• Define vision, guest count range, and budget
   
• Choose region (Mexico / Caribbean / South America)
   
• Shortlist 3–5 resorts & lock preferred date(s)
   
• Hold room block / sign group contract
   
• Confirm ceremony type (symbolic vs legal + requirements)
   
• Start guest list + collect emails/phone numbers
   
• Secure passports plan (valid 6+ months beyond return)

9 – 8 months

• Launch wedding website (RSVP, travel hub, FAQs)
   
• Design Save-the-Date (digital or print) & send
   
• Set up group transfers + tentative event outline (welcome, ceremony, reception, farewell)
   
• Start photo/video + entertainment research
   
• Consider travel insurance options

7 – 6 months

• Compare wedding packages & upgrades (bar, décor, music)
   
• Begin attire planning (bridal party too)
   
• Curate excursions (catamaran, cenote/ATV, spa buyout, etc.)
   
• Reserve photo/video & entertainment if not included
   
• Block rehearsal dinner / welcome party space

5 – 4 months

• Send formal invitations; open RSVP + meal/allergy form
   
• Track room bookings & payment timelines
   
• Choose décor/flowers, cake, and any rentals
   
• Order rings & confirm alterations
   
• Build a preliminary day-of timeline

3 months

• Confirm menu & bar tier; finalize music moments
   
• Rooming list pulse check; collect flight details
   
• Book beauty services (hair/makeup)
   
• Order day-of stationery (programs/menus/place cards/signage)
   
• Plan welcome bags & favors

2 months

• RSVP follow-ups; lock headcount expectations
   
• Finalize transfer manifests; schedule arrivals table
   
• Submit must-shoot photo list; confirm content creator (if any)
   
• Share guest packing/weather tips & entry rules

1 month

• Final guest count to resort; confirm seating/flow
   
• Pay remaining invoices (rooms, events, vendors)
   
• Draft speeches & timeline with on-site coordinator
   
• Prepare vendor tip plan; assign point persons

2–1 weeks

• Final rooming list & VIP upgrades (if available)
   
• Print/pack day-of paper & emergency kit
   
• Assemble welcome bags; finalize delivery list
   
• Distribute timeline to wedding party & vendors

Travel week / On-site

• Arrival welcome, site walk-through, brief rehearsal
   
• Host welcome event; enjoy wedding day!
   
• Farewell brunch / group send-off

After

• Thank-you messages; share gallery link
   
• Vendor/resort reviews; name-change/legal admin (if needed)
   
• Honeymoon departures or extensions.